Overview of Duties of Office Bearers of State Chapters

To become familiar with the functions and manner of functioning of the Secretary

To assist in organizing quarterly meetings of the regional chapter

To identify cities within the region who will benefit from and are willing to organize a local CME

Encourage membership

Responsibility of all record keeping including notices for meetings, notices for elections, minutes of meetings, emails and communications to the central office

Responsibility of all record keeping of correspondence with various government agencies including state medical council, PCPNDT, ministry of health etc

Maintain a record of all correspondence with trade partners

Organise 3 quarterly meetings in a year

Organise a Regional Apex CME every two years

Encourage membership

Ensure constant dialogues between state office bearers

Infuse new ideas into the organization

Ensure, encourage and enhance Media relations

To send regular monthly/event/quarterly and annual reports of academic activities and fraternity gatherings to the central office

Encourage membership

Chapters with more than 50 members can bifurcate the responsibilities under two heads: Secretary Academic Activities and Secretary Administration & Logistics

To oversee all money transactions

To maintain records of accounts

To liase with the central office, regional office bearers and trade partners for all cash, cheque and bank transactions

To work closely with the chapter accountant / team

Encourage and organize combined academic activities of SFM with other academic societies including IMA, IFUMB, IRIA, FOGSI etc

Membership Drive

Ensure New & Young Talent in all academic activities

Oversee and ensure responsibility and accountability of all office bearers

Ensure that academic activities are carried out on a regular basis

Ensure the election process

Be responsible for all communications with the central office

Membership drive

Media relations including print and electronic media

Encourage members to publish their research and presentations in the Journal of Fetal Medicine